Export customs clearance procedures and formalities in India
Wednesday, January 04, 2017     Category : Export


The information provided here is part of Import Export online Training

Export customs clearance procedures and formalities in India


Also read: Simplification of Indian shipping procedures for exports and Imports


Click here to read : How to export goods?


In this article, you will learn step by step procedures and formalities of export customs clearance procedures and formalities in India.Export customs clearance procedures and formalities in India copy


Export customs clearance formalities are so simplified now days. Export clearance procedures are as simple as local sales procedures. After the member of GATT – General Agreement on Tariff and Trade, India has liberalized its import and export procedures and formalities very much. Before globalization till 1992, all procedures and formalities on export and import procedures are too complicated. Introduction of software system to file documents electronically made simple to handle export and import procedures for both government and traders in export import. The fast grown electronic and telecommunication industry worldwide contributed in large way in all sectors to boost simplification of procedures and formalities in export import trade also.


Here, let us discuss present export customs clearance procedures and formalities in India. Shipping bill is the legal document to be filed mandatory for moving goods outside India by an exporter.



How to apply Shipping bill electronically?



Once after preparing invoice and packing list, based on purchase order or Letter of credit, you need to arrange export customs clearance procedures, well in advance of time of shipment mentioned in export order. You can appoint a Customs broker or you your self can complete export customs clearance formalities. Normally, a customs house agent is appointed for smooth and fast clearance procedures under export. Invoice, Packing list, SDF declaration and other specific required documents are sent to customs house agents for completion of necessary export customs formalities.


After receiving documents from exporter, Customs broker files shipping bill through customs online software system electronically. This can be done at home, office or private EDI (electronic data information) centers appointed by government, as the filing software can be downloaded from ICEGATE electronically. The generation of shipping bill number is as per serial order all over the country, as the said software is a centralized one. ICE GATE is the software service provider for Customs department of Government of India for import and export customs clearance procedures and formalities. ICE GATE opens their software system 24 hours a day to support export import trade for smooth clearance procedures in India. So the shipping bill number – the serial number of export shipping bill - generated by software is obtained by customs broker or exporter who files online on a queue basis.


The goods read for export is moved to airport, sea port or container freight station and unloads in to the respective yard of shipping carrier. The location yard is decided by carrier who places the vessel/aircraft at the allocated place where in loading of goods makes easier. Export customs procedures and formalities for inspection of goods are completed with customs officials and enter the details of examination of goods in to Export Procedures on Import and Export in Indiasoftware system online for the approval of higher officials of customs. The assessment of value of goods and other information are verified by the customs officials with necessary documentary supports if required. Customs department is also alert on the export benefits schemes filed by you (exporter) for claim by verifying with necessary supporting documents if required.


Let Export Order under export customs clearance procedures


After verifying all required information, customs authorize the assessment and inspection procedures and issue ‘Let Export Order’ as a proof of completion of export customs procedures and formalities. Then, the prints of shipping bill are generated. There are three type copies of shipping bills release this time, one for exporter’s copy, second one exchange control copy which has to be submitted with Reserve Bank of India through exporter’s bank, and third one for shipping carriers to move the cargo to port of final destination.



Export General Manifest – EGM


After obtaining the prints – hard copy - of said original shipping bills, the respective customs officials involved in the said process signs on the shipping bills and return to the exporter or their appointed Customs House Agent. Once after movement of goods from exporting country, the shipping carrier files necessary export general manifest (EGM) with customs and based on the same, customs department issue proof of export – Export promotion copy of shipping bill.



Why EP copy and EC copy under export Customs clearance formalities?


EP copy of shipping bill is taken as ‘proof of export’ by all government authorities for claiming any financial assistance from various government agencies. EP copy of shipping bill is taken as a proof of export of goods to fulfill export obligation against the benefits already obtained before exports. Another major document taken asExport formalities in India proof of export is ‘On board Bill of Lading’ issued by carrier of goods.


Once after releasing shipping bills duly signed by customs authorities, customs house agents delivers the respective shipping bill to carrier to move the cargo to destination. Exchange control copy of shipping bill is submitted with bank along with other shipping documents. The authorized dealer of exporter sends the said exchange control copy of shipping bill to Reserve Bank of India. RBI requires exchange control copy for regulating inward and outward remittance of foreign exchange. Exporter’s copy of shipping bill is retained by exporter for their future reference.


Manual shipping bills are filed at a customs location where in no facility to file electronically to complete necessary export customs clearance procedures and formalities. Such shipping bills are filed in 6 copies. Original and duplicate for customs, Triplicate and EP copy for Exporter and next two copies for carrier to load goods at port of loading. Also read - When can an exporter release bill of lading from shipping company?  Can two shipments under different schemes be under one BL/AWB to same buyer.


I hope, I have explained export customs clearance procedures and formalities in India in simple terms to make easily understand. Do wish to add more information about export customs clearance procedures and formalities in India?  Also read -   Import customs clearance procedures 


Share your experience in export customs clearance procedures in India.


Comment your thoughts about this subject - Export customs clearance procedures and formalities.



The above information is a part of Export Import Training course online

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Swati Choudhary Says :
Saturday, October 05, 2013
I have visited many websites but found this website is the best website to get the knowledge for export import business. Even for start export import business it is the best. After check the details on this website I am feeling more confident & feeling as I got the best guide for my all queries related to start my own merchant export business.
punniyamoorthy Says :
Thursday, May 15, 2014
we have done one export shipment.In that shipping bill we have wrongly mention currency. shipment reached destination. now we have get the NOC from customs. pls advice what is the new process and formats to getting NOC from customs.
sudipta chatterjee Says :
Friday, October 03, 2014
I need detail list of documents with formats for Air shipment from India to get customs clearance
nimish Says :
Friday, November 14, 2014
sir,i want to export extremely small quantity by air. is it possible to not hire custom house agent and not be present physically there to receive custom official signed shipping bill and give it to carrier, nor i can be present there nor afford custom house agent as i have large number of shippments in very small quantity. is it possible to get zero documentation cost for export and doing everything electronically.pls help
Mansoor sheriff Says :
Wednesday, December 03, 2014
Nimish i am from bangalore ,I am into export import sales ,if you have small shipment we can send through courier mode but i have to know the commodity and weight etc ,for further enquiry send me sheriffwin@gmail.com
Mallikarjuna Gupta Bhogavalli Says :
Wednesday, February 11, 2015
I was going though your website How to Import and Export. It is very well documented and given. I would like to know what the process / procedure for sale of imported goods in India and covered under which provision and impact on recoverable taxes on such transactions.
Mallikarjuna Gupta Bhogavalli Says :
Wednesday, February 11, 2015
I was going though your website How to Import and Export. It is very well documented and given. I would like to know what the process / procedure for sale of imported goods in India and covered under which provision and impact on recoverable taxes on such transactions.
Admin Says :
Wednesday, February 11, 2015
Hi Mallikarjuna Gupta, You may collect necessary information to act as Merchant Importer/ Trader
Akhilesh Reddy Says :
Friday, February 13, 2015
We are a customs house agent at VISAKHAPATNAM and a keen follower of your blog. Recently we done customs clearance for an exporter. Shipment particulars:Free shipping bill:CIF:After completion of formalities at the cfs because of printer problem we were unable to take print of the 6 copies of the shipping bill. Unfortunately afterwards the EGM has closed so we are unable to get the printouts. We could only get EP Copy of the Shipping Bill. Since the client requires exchange control copy of shipping bill for bank process. Is there any other alternative to obtain ec copy since copy don’t allow/entertain issue of duplicate shipping bill. Without EC copy can the exporter get be paid by the importer.
Admin Says :
Friday, February 13, 2015
Akhilesh Reddy, The customs officer incharge at export customs location can take decision to arrange alternative methods.
Nishant Mehta Says :
Monday, May 11, 2015
Hello, Any one can help me , how can i start my Import/ Export consultancy.
sowmi suba Says :
Saturday, July 04, 2015
i m eager to start a export business of rice. But i am having a doubts of now and then about shipping and packaging.Could u plz help me to start and countinue support. for e.g i want to send a 5 bags of rice from trichy to srilanka but i donot know where to keep the bags and where to approach the person to load and unload.
Dashpreet singh Says :
Monday, July 06, 2015
i was in Lecong ,china ,now shifted back to India and doing trading in furniture. As i was in china ,so i was taking care of things in china only and my partner see all the issues in India,but actually he was cheating on my and manipulate all things in his favor ,as i don't know about custom relating things in India ,so i broke the partnership and start my own ,but for that ,i have do research about procedures of custom clearance in India . In this your website and blogs really help me out . I am a young Guy ,so your valuable guidance is high needed.
lograj nadar Says :
Tuesday, July 21, 2015
hie gentleman, i am lograj nadar from navi mumbai panvel city i hold my own family business as a CHA and my own courier business also where in both i have a equal number of work involved as movement of goods we do for domestic and international shipment with a very reasonable rate followed and client regarding with less paper work can go with our courier service my email id lograj_nadar@yahoo.com
ankit singh Says :
Friday, August 14, 2015
Sir, what is the format of commercial invoice and packing list.
Friday, August 21, 2015
what documents required for custom clearance for export the goods by ships.
Umakant Mishra Says :
Monday, September 14, 2015
Sir what is the Difference between ARE-1 & ARE-2 for Export Goods.
Thursday, September 24, 2015
what is the procedure for exporting natural organic coconut oil from maharashtra, nhava sheva port. What documents required.
Sydney Naidoo Says :
Wednesday, September 30, 2015
Hi...I have sent a good second hand cellphone as a gift to my future wife in India to chat to me via skype. I sent it via DHL South Africa. I have a problem it is still at Bangalore Customs...Customs want noc documents from MOEF of India and then only will she receive it at her place in South India....Please help...?
Lisaprayor Says :
Tuesday, October 13, 2015
A friend of mines from Michigan need a clearance document for her goods. How do she go about getting that? They're giving her 48hrs. This happened 7/21/15 please contact me ASAP
Satyavir Says :
Wednesday, October 28, 2015
I am an exporter. I purchase goods from China and sell directly from china factory to European Countries. What are the formalities I have to follow under customs or banks.
Brijraj Hada Says :
Tuesday, November 24, 2015
we are exporter, buying goods from Ahmedabad and exporting via Nhava Sheva, filling up ARE-1 form, we are asked to give our range & zone, etc., we are based in Dahisar east, we understand that we should claim rebate after export, that should be Nhava Sheva, Range, if yes, then need the proper details with address, to fill up in form, of Nhava sheva, if no the what will be correct one, thanks,
pankaj singh Says :
Friday, December 25, 2015
sir i am accountant in manufacturing unit but know i want to go in export and import line sir please tell me about tax structure and what is requirment for start my job
fahad Says :
Thursday, January 28, 2016
sir, three copies of shipping bill generate after getting let export order from the appraisal officer. 1.exporter's copy 2.exchange control copy can you tell me the name of the third copy that we will submit for the shipping carrier.. if i am not wrong we will get all signs in exporter's copy and that copy will submit with boat note to the tally clerk at CHA association office and the carrier's agent will collect exporter's copy from there.. if i am wrong please rectify my error sir.. thank you..
Wednesday, March 02, 2016
which copies of lorry receipt to be sent along with goods if we will export the goods by land for NEPAL through letter of credit
Monday, March 28, 2016
Can any body send me the process of export from india to europe (only headings needed)complete procedure
Harry PEREZ Says :
Monday, April 18, 2016
We just launching a new activity of trading of waste paper and scraps plastics and that's why I need your help please. I would like to know all the steps to export from Europe to India paper waste and plastics scraps please.
Uzair Khan Says :
Monday, April 18, 2016
I am an engineer graduate from Bangalore. I have a hobby of studying aircraft designs and planning to build one, and currently I am in the process of buying wood material to start my project. As most of the material required is not available in India I have to buy them from US. Currently I am planning to buy small wood stock to start one part of the airplane and the product is worth approx $200, almost 14,000 in Indian rupees.I would like to know all the legalities and custom clearances required for me to do, so that the shipment reaches without damage (even small damages in the working material can make the material useless in construction of aircraft).
Siddharth Singh Says :
Wednesday, April 20, 2016
Today i was going through your blog about "import and export". I wanted to start a company and i want help to open and establish a import and export business. So could you pls tell me who can help me to open a company and get required government clearance Down the line i would need a help to get some idea to start and established the business. Currently i am in UAE so i think it may help me to do someting.
Shiva Kumar Says :
Wednesday, April 20, 2016
i need to learn and know customs clearance procedures import and export in india , please guide me , which book i need to bay to learn all clearance procedures from Shipper to Consignee , also including Freight forwards details also Logistics.
Bharat Reddy Says :
Wednesday, April 20, 2016
I Bharat Reddy K S from Bellary Karnataka owning a multi brand car work shop with firm name Credible Automotives. I would like to stat import and export businesses for better income. So could please suggest me the best ways to do the business in successful. And also please let me know the difficulties and investment details for this businesses to start.
Vikash Jain Says :
Tuesday, July 12, 2016
What is APO and CCR?
Marcus Says :
Friday, August 05, 2016
I am a truck driver in Chicago. I'm looking into exporting & learning Hindi, hoping to create light in darkness. Thank you. You're awesome. I wish I could download this site into my brain. Bless your work and intent.
vikram Says :
Wednesday, August 10, 2016
I like to take this opportunity to introduce myself. My name is Vikram and I'm planning to start my export business from Bangalore. I have decided to export rice from India to Qatar. Sir, I like to meet you once to seek advice and guidance. It would be very kind of you, if you could spare some time, so that i can come to your office or any place you may feel comfortable.
vasu goel Says :
Friday, August 12, 2016
While reading online, i got hold of your website and find it very interesting. My name is Vasu Goel. I am currently in my final year of Civil Engineering from Noida, Uttar Pradesh. My father has manufacturing and export firm of "hard goods" in Moradabad. I want your advice on a personal level regarding my career. It is decided for sure that i have to continue my father's business.What i am not able to comprehend is that what should i do immediately after my graduation?
Anshul Says :
Tuesday, August 16, 2016
I saw your website howtoexportimport.com and found it very useful. You are doing a commendable job by sharing the information. I have a query if you can please help in this. I have a parcel stuck with custom department in New Delhi, India. The parcel is coming from USA. The parcel contains one piece of stone. The parcel is sent to me as gift from one of my friend from USA. Now the parcel is stuck at the custom department. I like to request if you could please suggest some solutions for this. Also will this attract dutyon the article? Normally how much time will it take to get it cleared from custom. Incase if i did not collect the parcel, will it go back to the sender or it will be disposed off. Please suggest.
Akshay Ashani Says :
Wednesday, August 17, 2016
I am Akshay Ashani, a recent engineering graduate from Mumbai, Maharashtra. I am about to start an export business and have been reading from your website Your articles have been extremely helpful in understanding most of the concepts related to exporting. I think you will make a great mentor Mr Surendran because of your extensive experience in exports and customs. I am still in the process of registration and need your guidance on the actual procedure i will need to go through once i procure an order.
Venkatesh Says :
Monday, November 21, 2016
I am Venkatesh from Bangalore planning to start export import agency. I request your guidance before proceeding
Imtiyaj hussain Says :
Monday, February 27, 2017
Dear sir. I gave export some material to Qatar. Something 100 ton material by ship
Sumeet Vyas Says :
Friday, March 03, 2017
sir, we want to do self export of gold jewelry through mumbai custom or mumbai airport. we are leading exporter. and we have export house certificate. can you please us? our company name is A R GOLD PVT LTD.
Monday, April 24, 2017
Dear Sir, Need your support to know the Mandatory documents required for Export of Used Cooking Oil from India and freely exporting countries accepting the same. Regards ' Shakil K Kazi.
Arun Baid Says :
Thursday, April 27, 2017
Dear Sir, \I want to start exporting Onions & Rice to UAE. Can you please inform how & from whom do I get to know the export formalities from packaging to shipment.

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