When does exporter get EP copy of shipping bill after customs clearance

 The information provided here is part of Export import business Course online


When does exporter get EP copy of shipping bill after customs clearance?

 

I have written a couple of articles in detail in the same website about the mechanism of export customs clearance and procedures on export. I have written about - ‘What happens, once cargo for export moved out from exporter’s factory’ with the procedures and formalities to be complied with the authorities. You may read the same also to have a deep knowledge on the subject, as I have mentioned in simple language to understand for beginners of international trade.


When does exporter get EP copy of shipping bill after customs clearance Here let us learn, when can an exporter gets EP copy of shipping bill. The exporter receives exchange control copy of shipping bill with exporter’s copy of shipping bill immediately up on completion of export customs clearance formalities. Exchange control copy of shipping bill has to be submitted with their authorized dealer bank, in turn bank sends the said exchange control copy of shipping bill to Reserve bank who monitors inward and outward remittance of the country.

Although exporters obtain exchange control copy (EC copy of shipping bill) and exporters copy of shipping bill duly signed by customs authorities to let for export the goods to foreign country, such EC copy and exporter’s copy is not treated as a proof of export.


Why EC copy of shipping bill or exporter’s copy of shipping bill is not treated as proof of export by customs or other government authorities.

As you know, the meaning of ‘export’ is to move goods to a place outside the country. This means, the goods intended to export need to be moved outside country. So, while issuing EC copy of shipping bill or exporter’s copy of shipping bill, the goods may not have moved out of country as such shipping bill is only a proof of completion of customs clearance formalities and permission to move the goods from the country.

Here the question is, when can an exporter eligible to obtain EP copy of shipping bill.

Before answering this question, let us find out – why EP copy of shipping bill is required for an exporter. Why can not manage with EC (exchange control) copy of shipping bill or exporter’s copy of shipping bill.


All government agencies accept EP copy of shipping bill as a proof of export as one of the documents. This EP copy of shipping bill issued by customs department declares that the goods mentioned in the documents have been exported. Exporters are eligible for various export benefits from different agencies including financial assistance and Export promotion copy of shipping bill need to be submitted with them along with other documents.


How long will take to issue EP copy of shipping bill after obtaining EC copy of shipping bill or after completion of customs clearance. Let us find the mechanism of procedures after completion of export customs clearance procedures. What happens to the cargo, once after handing over necessary shipping bills to shipping company, as proof of completion of customs clearance.


Once after receiving shipping bill as proof of completion of export customs formalities, the shipping company as carrier of goods arranges to move the said goods to the destination where exporter wants, as per shipping documents mentioned. The goods are moved out of country by road, rail, air or sea. In most of the export business transactions, the goods are moved either by air or sea. Once after crossing the territorial border of the exporting country, the carrier of goods (shipping company) must file the details of goods exported with the customs department. Such details are mentioned in a specified format advised by customs department which is called ‘Export General Manifest’ EGM. Filing of EGM is mandatory and Export General Manifest is a legal document to be filed by shipping carrier with customs department, once goods crossed border of the country. The shipping carrier (vessel owner or his agent, aircraft owner or his agent, freight forwarders, consolidators ) mentions the details of vessel/aircraft or other carrier, quantity, number of pieces, description of goods and other required information specified by the authority in EGM.


Once after filing of such EGM by shipping carrier who moved goods out of country, the exporter or his authorized customs broker can apply for obtaining EP copy of shipping bill with customs. If the shipment was effected in a custom location where shipping bill filed manually, the exporter or his customs house agent can submit necessary export promotion copy of original shipping bill and obtain approval from customs department by mentioning EGM details. If the shipment was effected in a customs location where EDI (Electronic Data Interchange) facility is available, exporter or his customs house agent can apply to obtain copy of print from EDI and arrange to get approval (endorsement) on such hard copies of EP copy of shipping bill by mentioning the details of EGM.


Now you would have come to know the answer on your question – How long will take to get EP copy of shipping bill after releasing EC copy of shipping bill. In a nutshell, EP copy of shipping bill is obtained once after movement of goods out of territory border of exporting country and after filing of Export General Manifest (EGM) with customs by shipping carrier who moved said goods.  Also read How to re-construct EP copy of shipping bill      Difference between EP copy and EC copy of shipping bill

 

In this article I have explained about release of EC copy and EP copy and its process of release with  Indian Customs department in simple language.  What is your experience in handling EP copy of shipping bill?  Would you like to add more information about release of EP Copy of Shipping Bill?  Share below your suggestions  and experience about the time of releasing EP copy of shipping Bill.

 

Have you satisfied with this article in simple language about the mechanism of EC copy and EP copy of shipping bill in Indian Customs?  Share below your comments about EP copy and EC copy of shipping bills in India

 

The above information is a part of Online international business guide course


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I hope, I could satisfy you on the subject. If you have different thoughts, please discuss below.

 


Comments


Dr. Anil Suneja: Good. My further query is , if Indian exporter sells goods to foreign buyer but said foreign buyer after clearance from the Indian custom but before movement, sells goods back to some other Indian person and the new Indian buyer sells goods to some other country, which kind of sale this would be for the second Indian buyer.

surendran: Hi Dr.Anil Suneja, There are many parameters involved in this 3 transactions. Whether any advance amount recieved from 1st transaction against export? Whether claimed any export benefits? since cargo not moved from Indian port, EP copy of SB can not be released. The reselling transaction between foreign seller with new buyer can be hidden to avoid complication which is immaterial with RBI,customs and other Indian government authorities. Shut out procedures can be followed for 1st transaction and arrange new documentation procedures for last transaction.

rajani: in air customs clearance exporter get shipping bill exporter copy??

Alice: Both air and sea customs clearance, exporter gets exporter copy of shipping bills after customs clearance

venkat: we have got everthing information thankyou for that ple send to email about BRC

suryaprakash.h: How To obtain Previous Years (2011-12) EC Copy Online.

MV SRREEDHARAN: Please note AIR CARGO CUSTOMS AFTER THE GOODS ENTERED AND EXAMINED THE GOODS, THE CUSTOMS IGI OFFICIALS ARE not SIGNING IN THE ARE-1 COPY FOR THE GOODS RECVEIVED. THE SIGNATURE IS REQUIRED IN THE ARE-1 THE CUSTOMS OFFICER WHO HAS SUPERVISED/EXAMINED THE GOODS. THE SAME WE HAVE TO SUBMIT TO CENTRAL EXCISE DEPT . FOR RELEASE OF OUR BOND/LUT ETC. AT PRESENT CUSTOMS OFFICIAL ARE NOT SIGNING IN THE ARE-1 OR EP Copy of SHIPING BILLS PERTAINING TO THE EXPORT SHIPMENTS CLEARED FROM IGI AIRPORT... COULD YOU PL PROVIDE A COPY OF CUSTOMS CIRCULAR STATING THAT SIGNATURE IN THE ARE-1 IS NOT REQUIRED. WHICH WE HAVE TO SUBMIT TO THE CENTRAL EXCISE DEPT. WAITING FOR YOUR REPLY BEST REGARDS SRIRAM COMPOUNDS PVT LTD TEL: 9560897424

narasimhan: is original FCR issued by Cargo Forwarders sufficient without original Bill of Lading for discounting of bills in banks or is it necessary to submit copy of bill of lading

Shrishailiya: Dear sir, we have despatch under LUT bond but party not giving shipping bill of EP & only provide EDI copy. then how will collect this copy for POE. please help.

Krishna: n special economic zone, Shipping bill is printed in 5 copies, original, duplicate, triplicate, quadruplicate and quinduplicate. I like to know to whom the authority to be shipping bills to be submited: 1. Original for/to............. 2.Duplicate for/to........... 3.Triplicate for/to............ 4.Quadruplicate for/to........... 5.Quin-duplicate for/to..........

BIMAL KUMAR: dear sir, kindly update me in which case EP COPY is not mandatory..

himanshu: can invoice value be more than shipping bill value. i mean amount of invoice can be increased after filling shipping bill.

Venkat: Dear Sir, Please guide me whether customs documents like invoice, Shipping bills, AR4 will be affixing seal and signature by customs for export shipment.If not what is the proof of export. Is EP copy and Exchange Control copy both and AR4 will be having seal and signature of customs office.

Anandan.R: Dear Sir, please clarify the procedure to rectify the wrongly submitted FOB value at GSP online, whereas we printed the certificates with correct FOB value, shell we submit the same at EIA with reason letter or we need to upload the new docs with correct one. Looking for your revert Anandan.R

A VELMURUGAN: Based on the discussion and rules EP copy of shipping bill is mandatory for claiming for rebate. Since all govt authorities recognize EP copy of shipping bill is proof of exports

paras ramtek: Dear Sir, Thank you for en-lighting on EC and EP copy, I would be glad if you would explain the field 41D, 78 and 57 D ?

nagesh: Sir, after clearing of imports thru clearing agent we are getting duplicate and triplicate copy from the agent. What we have to do ? can we submit the same (EC copy ) to the concern bank ?

Jayaraman Venkatraman : I need valuable advice to solve one problem By overlooked our CHA has prepared the checklist by mentioning wrong HS code of our product and accordingly EP copy generated in wrong HS code for our financial year 2015-2016 shipping bills from April to November. We are unable apply MEIS scheme in this issue. We need to amend this in correct classification of HS code in EP copies for claiming MEIS.

V.ANANTHAIAH: Dear sir Please tell me one doubt if i received the imported material to our factory how many days will give the permission to submit the documents regards V.Ananthaiah cell.No.9948457528

Anmol Mothay : My name is Anmol Singh Mothay, i am working in merchant export company. I am really confused in the subject mention. Please clear my doubt. I will be really obliged in your guiadance.

Subrahmanyam MV : This is Subrahmanyam, working as warehouse Executive.Previous Experience in Export warehouse. I would like to know all procedure of import and exports, Freight Forwarding and Excise related. Kindly share me your knowledge.

SURESH: What is processor if EP copy lost and required to submit.

Shashikant Shukla: Dear Sir Please Advise which Reason we have received EDI EGM Error of EC Example :INMUN117796220082019622119213082019EC

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